As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ UCLs Grounds for ECs explain what will normally be considered. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. No. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. ECs are designed for emergencies. You will need to provide the additional evidence within four weeks of being contacted. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. We are improving our three campuses for people to study, work and live. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. Work will not be accepted by email. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. before 12.00 noon on the due date. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. Source: Glenn Cartsens Peters/Unsplash. /Tx BMC You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). EMC Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . The source should always be stated below the table/figure. Some other situations beyond your control typically arent considered viable extenuating circumstances. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. It is a charity with over 48,000 members. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ We provide opportunities for 300 staff and have an annual turnover of more . Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. /Tx BMC Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. Cha c sn phm trong gi hng. If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. Other universities may prefer to meet with you in person to decide how to move forward. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. The information you need to support you with an extenuating circumstances claim can be found below. If you self-certify then you should hear 1-2 working days. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ . Need support during your admission journey? EMC Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. If you can imagine it, theres probably a society for it. /Tx BMC All IOE EC requests are considered by the IOE EC panel. You will need to provide the additional evidence within four weeks of being contacted. You can find further guidance on what your evidence should include in UCL's Academic Manual. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h Were led by studentsand that means youre in charge. HA Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. . Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. Back-to-back self-certified ECs are not allowed. Do Share & Care schemes work for student accommodation? You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. Make sure that the date you have requested is allowed under the claim type you are submitting. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. All coursework should be submitted by 12.00 noon on the stated deadline. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. Source: Shutterstock This could be: More about You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. Your EC will only be validated on receipt and evaluation of your evidence. This year, students will be allowed to self-certify (apply without formal proof) for an EC . You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. If your evidence isnt written in English, you must provide a notarised translation. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. . kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; /Tx BMC Examination stress is a common experience and not usually considered an extenuating circumstance. patrick sandoval parents; sauerkraut and dumplings origin; what happened to nike flyknit racer. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. What qualifies for extenuating circumstances? Lead your club, society and the whole Students' Union Nominate Now . endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream You can find a guide to submitting your claim on Portico on the UCL website. London, E16 2RD If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. 0 Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). Step 2: gather the relevant evidence for your application. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY A decision cannot be made until your evidence is received. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. are met, they are able to apply for further extensions using this process. Extenuating Circumstances'? New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances 419 0 obj <> endobj We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream Appendices should be kept to a minimum and should not be used to get round the word limit. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream Self-Certified claims must be submitted before the assessment deadline/ date. /Tx BMC Self-certified ECs: No earlier than 2 weeks before the deadline. The receiving office will forward your form confidentially to the appropriateperson. From a casual class to captaining a competitive club, live an active lifestyle with us. Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream You can make an EC claim through Portico. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). These are referred to as extenuating circumstances. 'Extenuating Circumstances' are events that are . 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: What would you like the Union to do? Applying for an EC STEP 1. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. See the assessment regulations. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. Your evidence will need to cover the full period for which you are requesting mitigation. All coursework, projects and dissertations must be submitted. Is the claim supported by appropriate evidence? EMC Your evidence will need to cover the full period for which you are requesting mitigation. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. hbbd```b``K@$Xa7X)"+! - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. You will also be notified of the outcome of your claim via Portico. If the student has a two-week EC extension approved the new deadline will be 22/5/23. Bereavement: You will be required to provide a death certificate. %PDF-1.6 % If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. Advertise a vacancy on our platform today. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. What falls under extenuating circumstances? HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. uM*\)+(. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. Raise an Extenuating Circumstances claim via the Student Enquiry Centre You will receive a written response as soon as possible. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. Usually, you apply through your subjects department. You can find further details in UCL's Self-Certification Policy. I have offers from manchester and UCL. All illustrations must be discussed in the text. You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. References in the text should be in the author/date (Harvard) format. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream Make sure you submit your application in plenty of time to reduce added stress. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. /Tx BMC Any claims submitted after the assessment has started must be accompanied by evidence. Work will not be accepted by email. This will come into effect for 2024 applications (i.e. You should receive a response withinone week of submitting the request for review. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq Work will not be accepted by email. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. E.g. Applying for an EC using self-certification. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. Step 4: wait for approval. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). /Tx BMC Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. Step 3: submit your application. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. Any claims submitted after the assessment has started must be accompanied by evidence. You may wish to start by speaking with your personal tutor. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. UCL is yours, soshape it. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). how to apply for extenuating circumstances ucl. EMC Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. Not submit your assessment at the usual time, but have an opportunity . It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. You can self-certify for ECs within certain conditions. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. EMC However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. Letter from your doctor or medical practitioner). PREPARE. You must submit your late evidence no more than four weeks after submitting your EC application. You can find information about the Extenuating Circumstances procedure in your student handbook. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. This step-by-step guide will clarify how to do that. You must proof-read and correct all errors. We are one of the largest student-led organisations in the UK. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. /Tx BMC Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. Sport is for everyone, and well help you find your level. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Read the Extenuating Circumstances regulations before completing this form.2. Etymology Volunteering Awards Ceremony 2021: Your Definitive Guide! UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. *'"&0M" f? If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up.